SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Report of Foreign Private Issuer
Pursuant to Rule 13a - 16 or 15d - 16 of
the Securities Exchange Act of 1934
month of May
HSBC Holdings plc
Floor, 8 Canada Square, London E14 5HQ, England
by check mark whether the registrant files or will file annual
reports under cover of Form 20-F or Form 40-F).
20-F X Form 40-F
by check mark whether the registrant by furnishing the information
contained in this Form is also thereby furnishing the information
to the Commission pursuant to Rule 12g3-2(b) under the Securities
Exchange Act of 1934).
"Yes" is marked, indicate below the file number assigned to the
registrant in connection with Rule 12g3-2(b): 82-
20 May 2021
HSBC HOLDINGS PLC
Important information relating to the 2021 Annual General Meeting
HSBC Holdings plc ("HSBC" or the "Company") announced in its Notice
of AGM ("Notice of AGM") dated 24 March 2021 that the AGM was to be
held at 8 Canada Square, London E14 5HQ at 11.00am London time
(6.00pm Hong Kong time) on Friday, 28 May 2021.
At the time of publication of the Notice of AGM, Covid-19
restrictions in the UK prevented any shareholders attending the AGM
in person. As a result, the board of directors (the "Board") made
the decision to hold the AGM at HSBC's offices at 8 Canada Square,
London E14 5HQ with no shareholders attending in person. The Board
also decided that, in order to enable participation at the AGM,
facilities would be made available to allow shareholders to
The Notice of AGM stated that HSBC would seek to change the venue
to permit shareholders to attend in person if restrictions eased in
sufficient time. Given the UK Government's announcement that indoor
events may be held with restricted numbers from 17 May 2021, the
Board has decided to change the venue of the AGM to facilitate a
limited number of shareholders attending the AGM in person if they
wish to do so.
However, for the reason set out below,
the Board strongly encourages shareholders not to attend the AGM in person and instead to
The AGM will now be held at Queen Elizabeth Hall, Southbank Centre,
Belvedere Road, London, SE1 8XX at 11.00am London time (6.00pm Hong
Kong time) on the same day, Friday, 28 May
2021. A map with
directions to Queen Elizabeth Hall is available
All other arrangements in relation to the AGM including electronic
participation and submission of proxies remain the
same. Details of how to
participate in the AGM electronically are set out on pages 29 and
30 and in Appendix 7 of the Circular for the Notice of AGM. This is
available at www.hsbc.com/agm.
The health and wellbeing of our shareholders, our employees and the
communities in which we operate remains the Board's primary
concern. It is essential to remain vigilant notwithstanding the
ongoing UK vaccination programme, particularly given the spread of
new variants in the UK and other parts of the
world. For this reason, the Board
strongly encourages shareholders not to attend the AGM in person
and instead to participate electronically.
Shareholders wishing to attend the AGM in person are asked
to pre-register their attendance
in advance by emailing
firstname.lastname@example.org with their name, contact details and
Shareholder Reference Number or Corporate Representative
We are taking steps, in coordination with Queen Elizabeth Hall, to
make the venue Covid-secure. HSBC and Queen Elizabeth Hall reserve
the right to refuse entry to, or remove individuals from, the
meeting if they fail to comply with the measures which will be in
place. In addition to pre-registering their attendance,
shareholders planning to attend in person should be aware of the
Given the need to observe social distancing, there
will be restrictions on capacity at the venue. Consequently, only a
limited number of shareholders will be permitted inside Queen
Elizabeth Hall. The Board requests all
shareholders to consider carefully whether they need to attend in
person and strongly encourages everyone to participate
electronically using the facilities provided.
Given recent developments with
the spread of new variants in the UK, there will be a mandatory
requirement to take a Covid-19 rapid lateral flow test at the
venue. Further details on
testing can be found on our website www.hsbc.com/agm.
Shareholders are advised to arrive at the venue
a minimum of one
hour before the meeting in
order to complete the testing and registration
will be required to make certain confirmations as a condition of
entry to the AGM including that they (or members of their
household, support bubble or childcare bubble) have not recently
displayed symptoms of Covid-19 and/or have not been told to
self-isolate by NHS Test and Trace, the NHS Covid-19 App or
person who does not agree to take a Covid-19 rapid lateral flow
test at the venue, whose test result at the venue is positive or
who fails to provide the necessary confirmations, will be refused
entry to the AGM.
will be required to check-in at the venue using the NHS Covid-19
App or provide their contact details to a member of staff for
contact tracing purposes.
may be delays as shareholders proceed through the testing
formalities and security checks to be carried out prior to entry to
the venue. Shareholders are asked not to bring bulky items as there
will be limited cloakroom facilities available.
distancing measures will be in effect at the venue. All attendees
will be required to wear a face covering whilst inside the venue
except if exempt due to a health condition or when, and only for so
long as, an attendee is addressing the meeting.
guests will be permitted other than carers accompanying a
shareholder, although it is strongly recommended that anyone with
any health concerns does not attend in person and instead
refreshments will be offered and there will be no mingling before
or after the AGM.
The arrangements set out above apply to all persons wishing to
attend the AGM in person including proxies and corporate
representatives of shareholders.
The Board will continue to monitor the situation as the AGM
approaches and may, if necessary, make further changes to the
arrangements in effect at the venue, including changes to how the
meeting may be conducted or which would prevent shareholders
attending in person. Any further changes will be made with health and
safety as a priority.
Shareholders should continue to monitor the Company's website
at www.hsbc.com/agm as
well as our stock exchange announcements for any important updates
in relation to the AGM. Shareholders who have pre-registered their
attendance by emailing email@example.com will be kept
informed of any changes directly.
Appointing a proxy
Shareholders are strongly encouraged to appoint the Chairman of the
AGM as their proxy even if they intend to attend the AGM in person
or electronically. This is to ensure that your vote is counted even
if you are unable to attend in person or electronically on the day
of the AGM.
The completion and submission of a form of proxy will not prevent
you from attending and voting in person or electronically at the
AGM. Information on how to appoint a proxy is set out on pages 25
to 27 of the Notice of AGM.
on behalf of
HSBC Holdings plc
Company Secretary and Chief Governance Officer
Board of Directors of HSBC Holdings plc as at the date of this
announcement comprises: Mark Tucker*, Noel Quinn, Laura
Cha†, Henri de
Castries†, James Anthony
Antonio Meade Kuribreña†, Heidi
Miller†, Eileen K
Stevenson, Jackson Tai† and
Pauline van der Meer Mohr†.
Non-executive Group Chairman
† Independent non-executive
to the requirements of the Securities Exchange Act of 1934, the
registrant has duly caused this report to be signed on its behalf
by the undersigned, thereunto duly authorized.
Group Company Secretary and Chief Governance Officer
20 May 2021