UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

 

Form 6-K

 

 

REPORT OF FOREIGN PRIVATE ISSUER

PURSUANT TO RULE 13a-16 OR 15d-16

UNDER THE SECURITIES EXCHANGE ACT OF 1934

September 21, 2016

 

 

 

BHP BILLITON LIMITED   BHP BILLITON PLC
(ABN 49 004 028 077)   (REG. NO. 3196209)
(Exact name of Registrant as specified in its charter)   (Exact name of Registrant as specified in its charter)

 

 

 

VICTORIA, AUSTRALIA   ENGLAND AND WALES
(Jurisdiction of incorporation or organisation)   (Jurisdiction of incorporation or organisation)

171 COLLINS STREET, MELBOURNE,

VICTORIA 3000 AUSTRALIA

 

NEATHOUSE PLACE, LONDON,

UNITED KINGDOM

(Address of principal executive offices)   (Address of principal executive offices)

 

 

Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F:    x  Form 20-F    ¨  Form 40-F

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1):  ¨

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7):  ¨

Indicate by check mark whether the registrant by furnishing the information contained in this Form is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934:    ¨  Yes    x  No

If “Yes” is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): n/a

 

 

 


SIGNATURES

Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

      BHP Billiton Limited and BHP Billiton Plc
Date: September 21, 2016     By:  

/s/ Rachel Agnew

    Name:   Rachel Agnew
    Title:   Company Secretary


LOGO

If undeliverable please return to:
Computershare Investor Services PLC
The Pavilions
Bridgwater Road
Bristol BS99 6ZZ
United Kingdom
Delivered by Royal Mail
ROYAL MAIL
POSTAGE PAID GB
hq35833
bhpbilliton
BHP Billiton Plc Shareholder Pack 2016
Please note that this notification is not a summary of the proposals contained in the Notice of Meeting or of any of the other documents mentioned below and is not a substitute for reading those documents. Shareholders should read the Notice of Meeting before taking a decision.
Notification of Availability of BHP Billiton’s Annual Report Documentation 2016
BHP Billiton’s 2016 Annual Report, Sustainability Report and Notice of Annual General Meeting are now available online at www.bhpbilliton.com under the Investors and Media section.
You will receive these documents by post only if you have specifically requested them or if you have recently become a shareholder and have yet to specify your communication preference. Otherwise under the UK Companies Act, you are deemed to have agreed to view these documents online. For ease of voting, however, we have enclosed a personalised proxy form for all shareholders.
Should you wish at any time to resume receiving shareholder communications by post, free of charge, please write to our Registrar at the address given on the inside back cover.
Vote online
You can also vote online via www.bhpbilliton.com or at www.eproxyappointment.com or use the BHP Billiton Plc mobile voting service for smartphones.
Please see enclosed instructions for more details. If you hold shares through CREST you may appoint a proxy or proxies via the CREST electronic appointment service. Full details of how to lodge a proxy are attached.
To be counted, proxies must be received by 12 noon (London time) on Tuesday, 18 October 2016.
213294_01VL5I


LOGO

All correspondence to:
Computershare Investor Services PLC The Pavilions Bridgwater Road Bristol BS99 6ZY United Kingdom Telephone: +44 344 472 7001 Facsimile: +44 370 703 6322
Questions from Shareholders
The Annual General Meeting (AGM) of BHP Billiton Plc will be held at the QEII Centre, London, on Thursday 20 October 2016 at 12 noon (London time). Shareholders who are unable to attend the meeting, or who prefer to register questions in advance, are invited to do so. This form is provided as a convenient way to submit any questions you have.
Please return your completed question form to our Share Registrar, Computershare Investor Services PLC, The Pavilions,
Bridgwater Road, Bristol BS99 6ZY, or by facsimile to +44 370 703 6322 by Thursday 13 October 2016. The envelope provided for the return of your proxy form may also be used for this purpose. Alternatively, you can email the Share Registrar at web.queries@computershare.co.uk.
You may also submit written questions to the auditor if the questions are relevant to the content of the auditor’s report or the conduct of the audit of the financial report to be considered at the AGM.
We will endeavour, during the course of the AGM, to address the more frequently raised questions.
Question(s): Please mark X if it is a question directed to the auditor
1
2
3
4
5
B H P B
Registered in England and Wales, Number 3196209
213294_01VL5I


LOGO

BHP Billiton Plc
Registered in England and Wales Number 3196209
Proxy Form
All correspondence to:
Computershare Investor Services PLC The Pavilions Bridgwater Road Bristol BS99 6ZY United Kingdom Telephone: +44 344 472 7001 Facsimile: +44 370 703 6322
LODGEMENT OF YOUR PROXY
To be valid, this proxy form must be received by 12 noon (London time) on Tuesday 18 October 2016
Any proxy form (and any relevant authorities under which it is signed) received after that time will not be valid for the scheduled meeting.
How to complete this proxy form
Every holder has the right to appoint some other person(s) of their choice, who need not be a shareholder, as their proxy to exercise all or any of their rights, to attend, speak and vote on their behalf at the meeting. If you wish to appoint a person other than the Chairman, please insert the name of your chosen proxy holder in the space provided (see reverse). If the proxy is being appointed in relation to less than your full voting entitlement, please enter in the box next to the proxy holder’s name (see reverse) the number of shares in relation to which they are authorised to act as your proxy. If left blank, your proxy will be deemed to be authorised in respect of your full voting entitlement (or if this proxy form has been issued in respect of a designated account for a shareholder, the full voting entitlement for that designated account).
Appointment of additional proxies
You may appoint more than one proxy provided that each proxy is appointed to exercise rights attached to different shares. You may not appoint more than one proxy to exercise rights attached to any one share. To appoint more than one proxy, additional proxy form(s) may be obtained by contacting the Share Registrar’s helpline listed below under “Any questions?”, or you may photocopy this form. Please indicate in the box next to the proxy holder’s name (see reverse) the number of shares in relation to which they are authorised to act as your proxy. Please also indicate by ticking the box provided if the proxy instruction is one of multiple instructions being given. All forms must be signed and should be returned together in the same envelope.
Directing your proxy how to vote
If you wish to direct your proxy how to vote (or to abstain from voting) on any resolution, place a mark (“X”) in the “For”, “Against” or “Vote Withheld” box for each resolution. The “Vote Withheld” option is provided to enable you to withhold your vote on any particular resolution. However, it should be noted that a “Vote Withheld” is not a vote in law and will not be counted in the calculation of the proportion of the votes “For” and “Against” a resolution. In the absence of instructions and to the extent permitted by law, your proxy may vote or withhold the vote as he or she thinks fit.
IMPORTANT NOTE:
In this proxy form, BHP Billiton Plc and BHP Billiton Limited together are referred to as BHP Billiton.
The key management personnel (‘KMP’) of BHP Billiton (which includes each of the Directors) and their closely related parties will not be able to vote as your proxy on Items 7, 8 and 9 unless you tell them how to vote or, if the Chairman of the Meeting is your proxy, you expressly authorise him to vote even though Items 7, 8 and 9 are connected with the remuneration of the KMP.
If you intend to appoint a member of the KMP as your proxy, you can direct them to vote for or against or to abstain from voting on Items 7, 8 and 9 by marking the appropriate boxes on the proxy form.
CREST electronic proxy appointment service
To appoint one or more proxies or to give an instruction to a proxy (whether previously appointed or otherwise) via the CREST system, CREST messages must be received by the issuer’s agent (ID number 3RA50) not later than 12 noon (London time) on Tuesday 18 October 2016. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp generated by the CREST system) from which the issuer’s agent is able to retrieve the message. The Company may treat as invalid a proxy appointment sent by CREST in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
Signing instructions
You must sign this proxy form as follows in the spaces provided:
Individual: Where the holding is in one name, the proxy form must be signed by the shareholder or the shareholder’s attorney.
Joint holding: Where the holding is in more than one name, any one of the joint holders may sign the proxy form but the vote of the senior who renders a vote whether in person or by proxy shall be accepted to the exclusion of the votes of the other joint holders. Seniority is determined by the order in which the names stand in the Company’s Share Register.
Power of Attorney or Relevant Authority: If this form is signed by a person who is not the registered shareholder, then the relevant authority or a certified copy of it should either have been exhibited previously to the Share Registrar by the time above or be enclosed with this form, and the words “authorised signatory” should be added under the signature on the reverse of this form.
Companies: Where the holding is in the name of a company, then this form must be given under the common seal of the company or executed in a manner having the same effect, or under the hand of an authorised officer or attorney who has not received any notice of revocation of that authority.
Electronic proxy lodgement: To appoint a proxy electronically go to www.bhpbilliton.com or www.eproxyappointment.com, then follow the instructions. You can also use the BHP Billiton Plc mobile voting service for smartphones. To access these services you will need the Control Number, shown below, together with your Shareholder Reference Number (SRN) and Personal Identification Number (PIN), which are printed on the front of this proxy form. If you hold shares through CREST you may appoint a proxy or proxies through the CREST electronic proxy appointment service.
Any questions?
If you have any questions on how to complete this proxy form or to obtain additional forms, please call: +44 344 472 7001.
Documents may be lodged:
VIA THE INTERNET
BY SMARTPHONE
BY MAIL
IN PERSON
www.bhpbilliton.com www.eproxyappointment.com Control Number: 913923
Scan QR Code
Computershare Investor Services PLC
The Pavilions
Bridgwater Road
Bristol BS99 6ZY
United Kingdom
Computershare Investor Services PLC
The Pavilions
Bridgwater Road
Bristol BS13 8AE
United Kingdom
B H P B
+
213294_01VL5I


LOGO

bhpbilliton
Appointment of Proxy
I/We being a member/s of BHP Billiton Plc and entitled to attend and vote hereby appoint
the Chairman of the Meeting OR (mark box with an ‘X’)
the name of the person (or body corporate) you are appointing, if someone other than the Chairman of the Meeting.
Number of shares being voted
or failing attendance at the Meeting of the person or body corporate named above, or if no person is named, the Chairman of the Meeting, to act generally at the meeting on my/our behalf and to vote in accordance with the directions on this proxy form or, if no directions have been given and to the extent permitted by law, as he or she sees fit, at the Annual General Meeting of BHP Billiton Plc to be held at the QEII Centre, Broad Sanctuary, Westminster, London on Thursday 20 October 2016 at 12 noon (London time) and at any adjournment thereof.
Please tick here to indicate that this proxy appointment is one of multiple appointments being made.
IMPORTANT NOTE:
The Chairman of the Meeting intends to vote available proxies in favour of each item of business. If the Chairman of the Meeting is your proxy (or becomes your proxy by default), by signing and returning this form you expressly authorise the Chairman to exercise your proxy on Items 7, 8 and 9 even though the Items are connected with the remuneration of a member of key management personnel. If you appoint the Chairman of the Meeting as your proxy, you can direct the Chairman to vote for or against or abstain from voting on Items 7, 8 and 9 by marking the appropriate box below.
Voting directions to your proxy Please mark X (within the box) to indicate your directions
For
Against
Vote
Withheld
1 To receive the 2016 Financial Statements and Reports for BHP Billiton
2 To reappoint KPMG LLP as the auditor of BHP Billiton Plc
3 To authorise the Risk and Audit Committee to agree the remuneration of the auditor of BHP Billiton Plc
4 To renew the general authority to issue shares in BHP Billiton Plc
5 To approve the authority to issue shares in BHP Billiton Plc for cash
6 To approve the repurchase of shares in BHP Billiton Plc
7 To approve the 2016 Remuneration Report other than the part containing the Directors’ remuneration policy
8 To approve the 2016 Remuneration Report
9 To approve the grant to the Executive Director
10 To elect Ken MacKenzie as a Director of BHP Billiton
11 To re-elect Malcolm Brinded as a Director of BHP Billiton
12 To re-elect Malcolm Broomhead as a Director of BHP Billiton
13 To re-elect Pat Davies as a Director of BHP Billiton
14 To re-elect Anita Frew as a Director of BHP Billiton
15 To re-elect Carolyn Hewson as a Director of BHP Billiton
16 To re-elect Andrew Mackenzie as a Director of BHP Billiton
17 To re-elect Lindsay Maxsted as a Director of BHP Billiton
18 To re-elect Wayne Murdy as a Director of BHP Billiton
19 To re-elect Shriti Vadera as a Director of BHP Billiton
20 To re-elect Jac Nasser as a Director of BHP Billiton
PLEASE SIGN HERE This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
Individual or Shareholder 1
Shareholder 2
Shareholder 3
Shareholder 4
Individual/Sole Director and Sole Company Secretary
Director/Company Secretary
/ /
Contact Name
Contact Daytime Telephone
Date
+ B H P B CCS0663
213294_01VL5I
In addition to signing the proxy form in the above box(es) please provide the information above in case we need to contact you.